The Role of Our Governing Body
Governors are representatives of the wider college community and include people drawn from the parents, the college staff, other members of the local community and/or people with special skills that could benefit the work of the Governing Body. Our Governing Body plays a vital role including:
- Providing a strategic overview of the work of the college
- Acting as a critical friend to the college
- Ensuring accountability to the local community
- Setting the ethos and character of the college
- Interacting with students, staff and parents on college performance, the curriculum, the conduct of students and admissions
- Holding the staff of the college to account for standards
The Governing Body is also required to ensure that the necessary provision is made for every student with Special Educational Needs:
- It is required to review the Special Needs Policy
- It must report annually to parents on the college’s Special Needs Policy
- The nominated Safeguarding Governor meets weekly with the Deputy Headteacher and SENCO, the Headteacher and the Manager of Integrated Health and Learning
The Appointment of Governors
Governors are appointed in accordance with the Education Act 1996 and normally serve for a four-year term. Governing bodies should be no bigger than necessary to secure the range of skills they need. Smaller governing bodies are likely to be more cohesive and dynamic. Governing bodies should review their effectiveness regularly, including the extent to which their size and structure is fit for purpose and their members have the necessary skills.
All governing bodies must be constituted under the 2012 Constitution Regulations or the 2012 Federation Regulations, as appropriate.
Governing bodies must not be smaller than seven members, and must include:
- at least two parent governors
- the headteacher unless the headteacher resigns as a governor
- one staff governor
- one local authority governor
Governing bodies may appoint as many additional co-opted governors as they consider necessary. However, the number of co-opted governors who are eligible to be elected or appointed as staff governors under Schedule 2 must not, when counted with the one staff governor and the headteacher, exceed one-third of the total membership of the governing body.
There is no upper limit but governing bodies should have regard to the statutory guidance in deciding their size.
Our Instrument of Government is here: Treviglas Community College Instrument of Government
Parent governors should be a parent of a registered student at the time of the election. They are normally elected by the parents of the registered students of the college. A parent who is an elected member of Cornwall Council or who works at the college for 500 hours or more in a year cannot stand for election but can vote. Such governors are representatives of the parent body and not delegates. This means that they cannot be directed by the parent body to act in a certain way but they should represent the views of the parents. Parent governors may stay in office for the remainder of their term of office even if their child has left the college. Should an election fail to fill all parent governor vacancies the Governing Body may appoint a parent governor. With these appointments, the governors cannot appoint an elected member of the Local Authority or a person who works at the college for 500 hours or more in a year.
Local Authority (LA) Governors
An LA Governor is expected to represent the LA and its policies on the Governing Body. When appointing LA governors, the LA is expected to appoint a person who will help the college improve and will support the college’s ethos and mission. The nomination of LA governors is delegated to the college. Staff who work at the college cannot become LA governors.
The Headteacher is a member of the Governing Body by virtue of her office. The Headteacher may at any time resign as a governor, and withdraw her resignation, in both cases by notifying the Clerk in writing.
Teaching and support staff who, at the time of election, are employed by either the Governing Body or the Local Authority to work at the college under a contract of employment, are eligible to be staff governors. Staff governors are elected by the college staff. They cease to hold office when they cease to work at the college. It is important that prospective staff governors understand the nature of the role of a governor – and specifically that their role will not be to represent staff, nor to stand alongside the Headteacher in being held to account by the Governing Body, but to operate as part of the Governing Body to provide strategic leadership and to hold the Headteacher to account.
As with elected parent governors, staff governors cannot be removed from office. Clear expectations of role and conduct should therefore be communicated and agreed upfront. If no candidates are forthcoming, the position on the Governing Body remains vacant and an election should be held as soon as an eligible candidate is identified
These governors are appointed by the Governing Body. Co-opted governors are people who, in the opinion of the Governing Body, have the skills required to contribute to the effective governance and success of the college. Staff members can become co-opted governors, however, staff cannot outweigh the whole Governing Body by more than one third of the total.
Associate members are appointed by the Governing Body to serve on one or more Governing Body committees and attend full Governing Body meetings. They are not governors but bring expertise and experience which can add to that provided by the governor membership.
The definition of associate member is wide and students, college staff and people who want to contribute specifically on issues related to their area of expertise (finance, for example) can be appointed as associate members.
The Functions of the Governors
Parliament has given a range of duties and powers to governing bodies under the Education Act and governors have the general responsibility for the conduct of the college with a view to promoting high standards of educational achievement (Section 21 Education Act 2002). This includes:
- Setting appropriate targets for students’ achievement at Key Stages 3 and 4
- Managing the college budget
- Making sure that the curriculum for the college is balanced and broadly based and, in particular, that the curriculum includes the National Curriculum, religious education and sex education
- Reporting National Curriculum assessments and examination results to parents, the LA and to the DfES
- Appointing the headteacher and deputy headteacher, determining how the appointment of other staff will be managed and establishing procedures for management of staff conduct and discipline and staff grievances
- Establishing, and reviewing annually, a performance management policy for staff appraisal
- Managing governors’ duties to students with Special Educational Needs under Section 317 of the Education Act 1996
- Drawing up an action plan after an inspection (Section 17 of the School Inspections Act 1996 as amended.)
Governors have many local contacts and as a consequence they are often able to obtain financial help from local industry, for instance in the form of sponsorship or advertising.
Further Information About Our Governing Body
If you wish to contact a member of the Governing Body or you have a governor related query, please contact Mrs A Datlen, PA to the Headteacher and Clerk to Governors on 01637 853122, firstname.lastname@example.org or write to her at the Treviglas address.
The following Governor appointments were made by the Governing Body at a Full Governing Body meeting:
|Category of Governor||Current Office or Role||Name||Started in Office||End of Term of Office||Term in Office||Voting Rights|
|LA Representative||Vice Chair||Mr P Wright||14.07.16||13.07.20||4 years||Yes|
|Parent||Mrs H Cobley||06.11.12||Stood down (05.11.16)|
|Parent||Mr P Loader||20.05.14||19.05.18||4 years||Yes|
|Parent||Mrs J Veale||20.09.14||Stood down (12.09.2016)|
|Parent||Mrs R O’Riordan||09.02.17||08.02.2021||4 years||Yes|
|Parent||Mr M Way||12.01.17||11.01.21||4 years||Yes|
|Parent||Mrs S Lawrence||12.01.17||11.01.21||4 years||Yes|
|Parent||Mrs S Trebilcock||12.01.17||11.01.21||4 years||Yes|
|Parent||Mr A Law||21.11.14||Stood down (12.01.2017)|
|Co-opted||Chair||Mrs T Frost||11.03.16||29.01.20||4 years||Yes|
|Co-opted||Mrs D Carter||22.11.12||Stood down (13.10.2016)|
|Co-opted||Mrs V Maule||20.06.13||19.06.17||4 years||Yes|
|Co-opted||Mrs M Dunleavy||01.07.13||30.06.17||4 years||Yes|
|Co-opted||Designated Safeguarding Governor||Mrs S Robins||14.07.16||13.07.20||4 years||Yes|
|Headteacher||Mrs K Ross||May 2011||Ongoing||Ongoing||Yes|
|Staff||Miss L Coleridge||09.02.17||08.02.2021||4 years||Yes|
Our Associate Member, Mr P Johns, was appointed on 11.03.16 and does not have voting rights.
Mrs Hill, Director of Business & Finance, meets with Mrs Ross (Headteacher) and Mrs Frost (Chair of Governors) regularly to update them on the current financial position and reports formally to the full governing body once a month.
Register of Interests of the Governors as at January 2017 can be found here: Governor Register of Interests 2016-17
A list of our current Governor roles can be found here: Governor Roles as at February 2017
Concerns and complaints
All concerns and complaints are taken very seriously.
The Governors will hear complaints about the college, but only after all efforts to resolve the problem have been exhausted. Please refer to our Complaints Policy for further information which can be found in the Policies section of our website: http://treviglas.net/resources-policies/school-resources/policies/
Full Governing Body Meetings:
The full Governing Body meeting comprises all elected, nominated and co-opted governors including the Headteacher, and the Deputy and Assistant Headteachers. The Governing Body meets formally each month with extraordinary meetings as necessary.
The full Governing Body discusses, considers and decides upon all those issues associated with the successful running of the college, receiving reports from key members of staff and from the Headteacher in her termly report. The meeting is chaired by the Chair of Governors and formal minutes held centrally by the Clerk to Governors. Some staff may be invited to attend for a particular agenda item or to make presentations to the full governing body.
For copies of minutes or papers please contact the Clerk to the Governing Body: Mrs A Datlen, on telephone number 01637 853122 or by email to email@example.com
2016/17 Governing Body meetings:
|Meeting Date||Governors who attended meeting|
|Thursday 15th September 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mr Law, Mrs Maule (Assistant Headteacher), Mrs Robins, Mr Loader, Mrs Carter|
|Thursday 13th October 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Maule (Assistant Headteacher), Mrs Robins, Mr Loader|
|Thursday 10th November 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Maule (Assistant Headteacher), Mrs Robins, Mr Loader, Mr Wright (Vice-Chair), Mrs Dunleavy (Deputy Headteacher)|
|Thursday 8th December 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Maule (Assistant Headteacher), Mr Wright (Vice-Chair), Mrs Dunleavy (Deputy Headteacher)|
|Thursday 12th January 2017||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Maule (Assistant Headteacher), Mrs Dunleavy (Deputy Headteacher), Mrs Robins, Mr Way, Mrs Lawrence, Mrs Trebilcock|
|Thursday 9th February 2017||Mrs Frost (Chair), Mrs Ross (Headteacher), Mr Wright (Vice-Chair), Mrs Maule (Assistant Headteacher), Mrs Dunleavy (Deputy Headteacher), Mrs Lawrence, Mrs Trebilcock, Mr Loader, Mrs O’Riordan, Mrs Coleridge (Leader of Learning: DT)|
|Thursday 9th March 2017||Will be updated following the meeting|
|Thursday 20th April 2017||Will be updated following the meeting|
|Thursday 18th May 2017||Will be updated following the meeting|
|Thursday 8th June 2017||Will be updated following the meeting|
|Thursday 13th July 2017||Will be updated following the meeting|
2015/16 Governing Body meetings
|Meeting Date||Governors who attended meeting|
|Thursday 10th September 2015||Mrs T Frost (Chair), Mrs Ross (Headteacher), Mr Wright, Mr Loader, Mr Law, Mrs Veale, Mrs Maule (Assistant Headteacher), Mrs Dunleavy (Deputy Headteacher)|
|Thursday 8th October 2015||Mrs T Frost (Chair), Mrs Ross (Headteacher), Mr Wright, Mr Law, Mrs Veale, Mrs Cobley, Mrs Maule (Assistant Headteacher), Mrs Dunleavy (Deputy Headteacher)|
|Thursday 12th November 2015||Mrs T Frost (Chair), Mrs Ross (Headteacher), Mr Wright, Mr Law, Mrs Carter, Mrs Dunleavy (Deputy Headteacher)|
|Thursday 10th December 2015||Mr Wright (Acting Chair), Mrs Ross (Headteacher), Mr Loader, Mr Law, Mrs Veale, Mrs Carter, Mrs Dunleavy (Deputy Headteacher)|
|Thursday 14th January 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Carter, Mr Loader (left at 4.30 pm), Mrs Dunleavy (Deputy Headteacher), Mrs Maule (Assistant Headteacher)|
|Thursday 11th February 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Carter, Mrs Veale, Mrs Cobley, Mr Loader (left at 4.30 pm), Mrs Dunleavy, Mrs Maule|
|Thursday 10th March 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Carter, Mrs Cobley, Mr Wright, Mrs Veale Mrs Dunleavy, Mrs Maule|
|Thursday 21st April 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Carter, Mr Wright, Mr Law, Mrs Dunleavy (Deputy Headteacher), Mrs Maule (Assistant Headteacher)|
|Thursday 19th May 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Carter, Mr Wright, Mr Loader, Mrs Veale, Mrs Dunleavy (Deputy Headteacher), Mrs Maule (Assistant Headteacher)|
|Thursday 16th June 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mrs Carter, Mr Wright, Mrs Cobley, MrsDunleavy (Deputy Headteacher), Mrs Maule (Assistant Headteacher)|
|Thursday 14th July 2016||Mrs Frost (Chair), Mrs Ross (Headteacher), Mr Law, Mrs Veale, Mr Wright, MrsCobley, Mrs Dunleavy (Deputy Headteacher), Mrs Maule (Assistant Headteacher)|
First Personnel (Pay and Conditions) Committee
Comprises no less than 3 governors, including the Chair of Governors (not involved in Second Committee); Headteacher as advisor and/or independent advisers as necessary plus Clerk to the Governing Body as required.
The committee considers specific issues relating to personnel, pay and conditions. The committee is chaired by the Chair of Governors. Formal (confidential) minutes are produced and held centrally by the Clerk to Governors.
Second Personnel (Appeals) Committee
Comprises no less than 3 Governors, including the Vice Chair of governors (not involved in First Committee). Headteacher as advisor and/or independent advisers as necessary. Clerk to the Governing Body, as required.
This Committee considers appeals against the decision(s) of the First Committee. The committee is chaired by the Vice Chair of Governors. Formal (Confidential) minutes are produced and held centrally by the Clerk to the Governors.
Student Disciplinary Committee
Comprises at least 3 governors – usually not those on the first Personnel Committee, the Headteacher, other members of staff as required.
The Committee considers appeals against a Headteacher’s decision to exclude, or to deal with other student disciplinary matters, as necessary.
Headteacher’s Performance Management
Comprises Mrs Frost (Chair), Mr Loader and Mr Law. The Committee meets with the School Improvement Partner by request and also to consider the annual formal report given by the School Improvement Partner in person. This committee reports directly to the full Governing Body.
In addition to the above Committees, the College has a Budget Scrutiny and a Pay Committee.
Link to Governing Body SharePoint Portal: Click here (internal)